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Department of Geology & Geophysics

College of Mines and Earth Sciences

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Fleet Vehicles

Rental Rates

The GG fleet consists of five 8-passenger Suburban 4 wheel drive vehicles, Toyota Tundra Extended Crew Cab.  These vehicles are available to students and faculty within the Department of Geology & Geophysics for class and research purposes.  Depending on the use, the rental rates are as follows and do not depend on the type of vehicle you request. The fees must be paid with a University account that is to be specified during booking -
  • Full Day Use (4 hours or more): $60.00 (no per mileage cost)
  • Half Day Use (less than 4 hours): $35.00 (no per mileage cost)

 

Certification

All drivers of out vehicles must be certified to drive State vehicles which requires one small step beyond having a driver's license.  You must complete a defensive driving course published by the State of Utah, the course can be found at this link, https://risk.utah.gov/risk-training/ . 

Once the training is completed, please follow these instruction:

  1. Go to tinyurl.com/GG-Reservation and sign in with your gcloud.utah.edu account.
  2. Choose Vehicles at the top, then the Drivers tab.
  3. Under Submit my information, enter:
    • First name and last name
    • License state and license expiration date
    • Driver certification date (the date you completed certification)
  4. Tap Submit for review.

To check the status of your driving certificate, follow the same instruction as above to verify that your certification is still current.

 

Out of State Travel with Department Vehicles

If you will be traveling  across state lines with one of our vehicles, you will have to fill out the out of state use form and have it signed by the Department Chair.  Please then return the form to Wil Mace who will then submit it to risk management.  Approval from risk management must be completed 3-5 days prior to the trip, so the sooner this form is completed, the better and it is required for insurance purposes, without approval, insurance coverage may not be extended across state lines.

 

Reservation Process

To request a vehicle, please follow the instruction below:

  1. Go to tinyurl.com/GG-Reservation and sign in with your gcould.utah.edu account.
  2. Choose Vehicles at the top, then the Book tab.
  3. Set the Pick up and Return by times.
  4. Choose an available vehicle. Vehicles already booked for those times show who has them.
  5. In Driver, type part of the driver’s name and pick them from the list. Only certified drivers appear. If you’re not listed, submit your information on the Drivers tab first.
  6. Enter the Purpose and Destination.
  7. Enter the Billing Chartfield. If you’re unsure what it is, tap ? or ask your supervisor or administrator.
  8. Tap Book.

 

Fueling with the State gas card is quite simple.  You can fuel at any gas station that is a part of the  WEX network.  This includes the majority of gas stations in Utah and the surrounding states.  For a detailed list of stations click on this link to visit the WEX location finder.
This card can also be used at the pumps located outside fleet services on South Campus Drive.

To use the card:

  1. Insert the card into the credit card slot as you would fueling your own car.
  2. A prompt will come up on screen asking for the current Odometer of the vehicle.  Enter the current reading and press enter.
  3. The next prompt will ask for the Driver ID.  This pin is your personal pin issued by fleet services.
  4. This should be it, you should now be asked to lift the nozzle and select the grade of fuel.

If you are in an accident, please fill out the Accident Form on the University of Utah Risk Management website.

 

If you have any questions please e-mail gg-fleet@utah.edu or if you need immediate help, call Wil at (801) 585-5214.

Vehicle Use Calendar

Last Updated: 10/31/26